2004/04/21 0127

Invoice Modification Window

This window is a Invoice Modification Window, this window is used by the AP personnel if they want to receive partial shipment, change pay to address, force a discount, or change the inputted invoice amount

Input/Display Fields
Issue From: The name of the vendor who issues the invoice.
Invoice Number: The invoice number.
Type: Display field - Purchase order type.
LP is an abbreviation for Purchase Order
IM is an abbreviation for Imprest Purchase Order
RB is an abbreviation for Board Reimbursement
RE is an abbreviation for Imprest Reimbursement
Inv. Amount: The dollar amount of the invoice.
Disc. Override: Check box - Checked to override the discount terms of the invoice, with the new discount amount displayed in the text box on the right.
Invoice Date: The issue date of an invoice from the vendor.
Payment Due Date: Display field - The date the invoice payment is due by.
Key Number: Display field - The number of the PO, IM, RB, and RE.
Entry Date: Display field - The date an invoice was entered into the system.
Locked: Display field - Once the invoice is locked, it cannot be deleted.
Status: Display field - Status of the invoice as of the time you open the window: OK = invoice have been OK to pay, HD = hold, blank = have no decision on the invoice, PD = Paid and a check number will shown, and VD = void
Check #: Display field - The check # used to pay for this invoice.(if paid)
Comment: Scrollable field -Comments (Used for special instructions if any).
Vendor pay to Address(es)
Vendor address: Pop-up Menu - Takes the user to the New Pay to Address window if different from the Vendor main address. Scrollable text box underneath display the pay to address and the name of the vendor.
Icon Button - Takes the user to view the check for this invoice in the Vendor check Window.
Shipping: Cost of shipping.
Price Change: Change the line item price each when needed. The vale of this can also be activated by clicking on the specific line item amount on the received included layout.
Qty Received: Number of items received on this invoice for the line(s). The vale of this can also be activated by clicking on the specific line item quantity receive amount column on the received included layout.
Dollar Rec.: Dollar amount pay on this invoice for the line(s). The vale of this can also be activated by clicking on the specific line item extension receive amount column on the received included layout.
Button - Receive all the items at once, or reverse all the parts received
Disc: To specify the percentage of discount if present in the PO.
Line Item to be Received Included Layout
Descriptions: Group scrollable list - Description of the item ordered.
$ Each: Group scrollable list - Cost of each item per line
Qt., Extension: Group scrollable list - Total amount of the quantity ordered per line.
Rec. Qt.: Group scrollable list - the quantity of the paid and received items per line
Extension: Group scrollable list - the extension is the total dollar amount of the received item(s) per line.
Disc: Group scrollable list - the new extension of the receive items per line with the discount.
Difference: Display field - The difference is the unpaid amount of an invoice. It will change to 0 if paying in full amount.
Allocated: Display field - The total cost of the quantity received on this invoice.
Rec.: Display field - Total dollar amount received for this invoice.
Disc Rec.: Display field - Total dollar amount received for this invoice with the discount.

Icon Buttons
Cancel Button - Cancels the current action and closes the active window.
Modify Button - Takes you to the modify window.
OK to Pay Button - If the invoice is approved click the Ok to pay button to lock the invoice.
Write Button - To accept records input to the database.