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Expense Ledger Input Window

In this window you are allowed to do Expense Transfers, Budget adjustments, and input new Expense ledger Entries.

Input/Display Fields
Encumbered Date: Display field - Date Ledger Entry was encumbered.
Ap Date: Accounts Payable date.
Paid date: Date Paid.
Type: Pop-up menu - Type of Expense Ledger. Adjustment = adjust account by adding expense to one and add to another, the balance of the total of all adjustment must be zero (0) or the system will not allow one to write the record. Expense Transfer = and many to many expense ledger which multiple expense ledgers are off set by many expense ledgers as in transfers. The total of this transaction will always be zero (0) too. Exp. Ledger Entry = this function is usually use after an audit where a single sided adjustment are used
Expense Ledger Code and Amount Include Layout
Icon buttons - Downloads text file which allow a fast and accurate large size entry, e.g. expense transfer. The system will only show all code that are unique once, if one code is downloaded twice, their amount will merge into one. So each code is guaranteed to be entered once only
Icon buttons - Adds new Ledger, if any current is highlighted, C4SI SD will use it as a template and fill in all the code as Is.
Icon buttons - Modifies the selected expense ledger entry.
Icon buttons - Deletes Ledger Entry Highlighted.
Amount Entry: to enter/replace an amount for the highlighted expense ledger
Coding: Group scrollable list - expense ledger account code
Amount: Group scrollable list - amount for each expense ledger,.this number can be positive and negative to show it is a credit or debit to each accounts
Total: Display field - show the current total of expense ledgers
Memo: Scrollable field - This field is mandatory.

Icon Buttons
Cancel/Escape
Save/Write The system will only show all code that are unique once, if one code is downloaded twice, their amount will merge into one. So each code is guaranteed to be entered once only into the system via this process.